Expense Management
Capture, submit and track staff expenses, mileage and subsistence with policy context built in.
Learn more
Built for Ireland
The AI Financial Operating System for Irish businesses.
Automate expenses, receipts, approvals, compliance and financial workflows with AI — built specifically for Ireland.
AI receipt capture
VAT & RTD
Banking & ledger
Revenue ready
Receipt scanned
VAT extracted
AI categorised
Expense approved
Revenue ready
Live
OCR 98%
Opulus One workspace
Financial control centre
New upload
Hotel receipt.pdf
Category
TravelVAT
Checked
Compliance rules
Passed
Retention status
Encrypted
Accountant review
Ready
From photo to Revenue-ready
One automated flow, start to finish.
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Take photo
Snap a receipt on mobile.
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AI reads it
Fields extracted instantly.
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Extracts VAT
VAT and totals identified.
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Manager approves
One-tap approval flow.
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Revenue ready
Records kept compliant.
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Reports generated
Live analytics update.
AI at the core
Watch AI turn a receipt into a posted expense.
Upload an image or PDF and Opulus One extracts the supplier, date, VAT, category, currency and total — with a confidence score — then drafts the expense for approval.
Try it freeExtraction
hotel-receipt.pdf
Supplier
The Grand Hotel
Date
12 Jun 2026
VAT
€23.46 (13.5%)
Category
Travel & subsistence
Mileage
N/A
Currency
EUR
Total
€197.20
Confidence score
Expense created automatically
One platform, many modules
Expense management is just the start.
Opulus One connects expenses, accounting, compliance, banking and reporting in one AI-powered financial operating system — turn on the modules your business needs.
Receipt OCR
Snap or upload receipts and invoices — AI reads supplier, date, VAT, total and category.
Learn moreAI Assistant
Ask questions, get guidance and let AI prepare cleaner records before they reach your ledger.
Learn moreApprovals
Route expenses and documents through manager approval so nothing is posted unchecked.
Learn moreRevenue Reporting
Keep VAT, RTD and Finance Act 2022 records structured and Revenue-ready all year round.
Learn moreAccounting
General ledger, banking, purchases and sales invoicing connected in one double-entry core.
Learn moreAnalytics
See spend, cash and compliance at a glance with reports built for owners and accountants.
Learn moreDocument Storage
Encrypted, retention-first storage keeps every source document safe and audit-ready.
Learn more
What we offer
Modular finance services for Irish businesses.
Opulus One is a connected ERP workspace — sales, purchases, banking, ledger, VAT, payroll, and practice tools in one place. Enable the modules you need on the package that fits your team.
Sales & Customers
Create branded sales invoices, manage customers and products, schedule recurring billing, and track job timesheets through to invoice.
8 modules included
- Sales Invoices — Create and manage sales invoices
- Customers — Manage customer records
- Products — View and edit products
- Invoice Settings — Customize invoice PDF colors and branding
- Job Timesheets — Job timesheet tracking
- Invoice scheduling — Recurring and scheduled invoice hub (review queue, issue history)
- Bad Debt Provisions — Provision, reverse and recover doubtful debts
- Payment Methods — Manage invoice payment methods and GL code mappings
Purchases
Capture receipts with AI extraction, manage staff expenses, mileage, suppliers, and fixed assets with retention-first document storage.
7 modules included
- Receipts — Upload and manage receipts
- Mileage Log — Track mileage for expenses
- Staff Expenses — Company staff expense claims and approvals
- Suppliers — Supplier master file and defaults
- Supplier bank details — Restricted supplier payment bank accounts (SEPA/BACS)
- Supplier payment files — SEPA/BACS payment files from open creditors with GL on export
- Fixed Assets — Fixed assets master file, depreciation, and disposal
Logistics
Run procurement from requisition to goods received — purchase orders, catalog items, and service drawdowns in one workflow.
1 module included
- Logistics — Requisitions, purchase orders, goods received, and procure catalog
Stock
Stock section (settings, locations, levels, receive/adjust)
1 module included
- Stock — Valued inventory: locations, levels, receive/scan, costing (average/FIFO/LIFO/standard)
Commitments
Track outstanding purchase obligations and commitments for budget control before spend hits the ledger.
1 module included
- Commitments — Outstanding purchase commitments register for budget control
Contracts & procurement
E-procurement cases, contracts register, and spend insights for procurement teams and finance oversight.
1 module included
- Contracts & procurement — E-procurement, contracts register, GL spend and procurement needs
Banking
Bank import, statement profiles, reconciliations, and payment links — keep cash and ledger aligned.
4 modules included
- Banking — Get paid faster – payment links and ledger
- Bank Import — Import bank transactions and statements
- Bank Profiles — Bank statement profiles and feed connections
- Bank Reconciliations — Bank reconciliation workspace
General Ledger
Full chart of accounts, journal enquiry, period maintenance, accruals, prepayments, and ledger auto-posting rules.
3 modules included
- General Ledger — Post journals, recurring standing journals, GL report, accruals, and control matching
- Ledger Maintenance — Maintain chart, transaction types, and ledger defaults
- Period Maintenance and Period Close — Manage 12-month accounting periods, posting statuses, and period/year-end close routines
Reports & Analytics
Financial reports, VAT returns, RTD, balance sheet, accounts packs, and sales analytics for owners and accountants.
8 modules included
- Financial Reports — View financial reports
- Sales & Payments Report — Sales invoices, payment activity, and CSV export with receipt detail
- Accounts Report — Accounts report
- Net Revenue — Net revenue by customer/agent
- VAT Returns — Manage VAT returns
- VAT RTD — Return of Trading Details (S76) — net values by rate and category
- Balance Sheet — View balance sheet report
- Report budgets — Budget vs actual for Profit & Loss (proportional, flexed, or actual-linked). Separate from Projects spend budgets.
Payroll & Time
Irish payroll with pay runs, Revenue submissions, RPN, ERR, and payroll reporting in one module.
1 module included
- Payroll — Payroll management
Forms
Forms side-nav section (hub, create form, designs) when the plan includes Forms
1 module included
- Forms — Data-collection forms with routing, guest fill, approval, and Masterfile convert
Settings
Company settings hub in top navbar (organisation defaults by tab)
2 modules included
- Company settings — Organisation settings hub (Sales, Logistics, Email, etc.) — grant via Access role Settings (Module)
- Cost Centres — Cost centre masterfile (departments, projects, locations)
Projects & Budgets
Projects & budgets (cost centres, budgeting, categories, matrix)
3 modules included
- Budgeting — Budget definitions and cost centre amounts by period
- Budget categories — Budget category types for sub-budgets (Capex, Opex, etc.)
- Budget matrix — Nominal account range rules mapping GL accounts to budget categories
Accounting Suite
Practice management for accountants — client books, personal and corporate tax, company secretarial, and document workflows.
1 module included
- Accounting Suite — Accounting practice dashboard, clients, and tax returns
Onboarding
Client migration hub and opening balance tools (access-controlled)
1 module included
- Client onboarding — Migration hub and gated opening balance tools
Practice sandbox
Practice sandbox side-nav (manage/enter). Controlled by module_practice_sandbox on plans and user overrides.
1 module included
- Practice sandbox — Per-company point-in-time practice copy (/sandbox). Opt-in: enable per package in Plan Module Defaults, then grant/deny per user in User Module Permissions.
Accountant and auditor collaboration
Every subscription includes one free read-only external login for your bookkeeper, accountant, or statutory auditor — it does not use a paid user seat. Export accounts reports and statutory packs when you prefer file handover instead.
Works everywhere
Your finances, on every screen.
Cash in
€48,920Expenses
€12,340VAT due
€3,110Spend by category
Receipts to review
7Awaiting approval
3Scan
Illustrative dashboard — figures are sample data.
Who is it for?
Made for Irish businesses and their accountants.
Business owners
See spend, cash and compliance without chasing paperwork.
Accountants
Free read-only client access, exports and clean records.
Bookkeepers
Less manual entry, faster month-end and tidy ledgers.
Retail
Track supplier receipts, stock spend and VAT with ease.
Construction
Capture site receipts and subcontractor costs on the go.
Hospitality
Manage high receipt volumes and daily takings cleanly.
Medical
Keep practice expenses organised and retention-ready.
Trades
Log tools, fuel and mileage from the van in seconds.
Security & trust
Your financial data, protected by design.
Security is a core feature, not an add-on. Every layer — from encryption to access control — is built to keep your records safe and compliant.
AES-256 encryption
Documents and sensitive fields are encrypted at rest.
TLS 1.3 in transit
All traffic is served over modern, encrypted HTTPS.
Cloudflare protection
Edge protection and DDoS mitigation in front of the app.
GDPR aligned
Built around GDPR and the Data Protection Act 2018.
Daily backups
Automated database backups protect your records.
Role-based access
Grant the right access per user and per module.
MFA & passkeys
Passwordless passkeys and multi-factor sign-in.
Audit trails
Changes are logged for accountability and review.
Why Opulus One
A smarter way than traditional expenses.
| Feature | Opulus One | Traditional expenses |
|---|---|---|
| AI receipt OCR | Yes | No |
| Revenue-ready records | Yes | No |
| Mobile capture | Yes | Limited |
| Automatic categorisation | Yes | Manual |
| Approval workflow | Yes | Manual |
| Encrypted secure storage | Yes | Mixed |
Packages
Choose the plan that matches your workflow.
Start with a 30-day trial on any package below. Upgrade or change plan later from Subscription in your workspace. All plans include encrypted document retention and one free read-only accountant or auditor login.
Sales & Invoicing
1 user + 1 additional user
€10.00 / month
or €100.00 / year (save €20.00)
Menu areas
- Sales & Customers
- Banking
- General Ledger
- Reports & Analytics
- More
- Company profile
Sales & Customers
- Sales Invoices
- Customers
- Products
- Invoice Settings
- Job Timesheets
- Invoice scheduling
- Bad Debt Provisions
- Payment Methods
Reports & Analytics
- Financial Reports
- Sales & Payments Report
- Accounts Report
- Net Revenue
- VAT Returns
- VAT RTD
- Balance Sheet
General Ledger
- General Ledger
- Ledger Maintenance
More
- Subscription
Sales & Purchasing
10 users
€20.00 / month
or €200.00 / year (save €40.00)
Menu areas
- Sales & Customers
- Purchases
- Stock
- Banking
- General Ledger
- Reports & Analytics
- More
- Settings
- Onboarding
- Company profile
Purchases
- Receipts
- Mileage Log
- Staff Expenses
- Suppliers
- Supplier bank details
- Supplier payment files
- Fixed Assets
Onboarding
- Client onboarding
Sales & Customers
- Sales Invoices
- Customers
- Products
- Invoice Settings
- Job Timesheets
- Invoice scheduling
- Bad Debt Provisions
- Payment Methods
Banking
- Banking
- Bank Import
- Bank Profiles
- Bank Reconciliations
Reports & Analytics
- Financial Reports
- Sales & Payments Report
- Accounts Report
- Net Revenue
- VAT Returns
- VAT RTD
- Balance Sheet
- Report budgets
General Ledger
- General Ledger
- Ledger Maintenance
- Period Maintenance and Period Close
Settings
- Company settings
- Cost Centres
Need payroll, logistics, contracts, or the full Accounting Suite on one plan? Register and contact support to discuss enterprise module bundles.
What you get and what customers say
30-day
Free trial, no card
256-bit
AES encryption at rest
6+ yrs
Retention-ready records
1 free
Accountant login included
“Receipts used to pile up until month-end. Now they are captured and categorised as they happen.”
“Having the VAT and Finance Act records structured from day one makes our accountant handover painless.”
“The free read-only login means I can review my clients books without taking up a paid seat.”
Illustrative examples.
Finance Act 2022 & ERR aware
Compliance support without the heavy admin drag.
Enhanced Reporting Requirements add pressure to keep employee benefits, remote working payments, travel, and subsistence records clean. Opulus One helps keep the evidence organised.
Create your workspaceSmall benefit exemption
Keep benefit evidence and values easier to review.
Remote working allowances
Maintain clearer records for payments made to employees.
Travel and subsistence
Connect receipts and context before they disappear into inboxes.
Retention-first records
Securely organise documents for audit trails and long-term record keeping. See the Data Retention Policy.
FAQ
Questions, answered.
It is software that captures and stores business expenses, receipts and VAT in a structured, retention-ready way so your records line up with Irish Revenue requirements and can be handed to your accountant or auditor with minimal rework.
The Finance Act 2022 introduced Enhanced Reporting Requirements (ERR) for certain tax-free payments to employees — such as the small benefit exemption, remote working allowance, and travel and subsistence. Opulus One helps you keep clean, organised evidence for these categories.
Yes. Take a photo or upload an image or PDF and the AI reads the supplier, date, VAT, category and total, then drafts the expense for approval. An Android app is also available.
Yes. Opulus One extracts key fields from each receipt and suggests a category with a confidence score, reducing manual data entry before records reach your ledger.
Yes. Data is served over TLS 1.3 in transit and sensitive documents are encrypted at rest with AES-256, behind Cloudflare protection, with role-based access, audit trails and daily backups.
Yes. Opulus One is designed for Irish SMEs and their accountants, with VAT, RTD, payroll and Finance Act 2022 workflows built around Irish compliance.
Built for Irish businesses and accountants
Ready to modernise your finances?
Start a 30-day free trial and see how AI turns everyday receipts into Revenue-ready records — then add modules as your business grows.